Business Support Administrator Ref. 729

Corporate Services and Facilities
£30,880 - £33,191 pro-rata

Full-time (37 hours per week Monday to Friday) and part-time (minimum of 25 hours per week) positions available

Standard working hours 08:15-16:15 but flexible working patterns will be considered


Want a job that gives you the flexibility you need?

Want to work somewhere that you can really make a difference?

You’ll bring your proactive approach and existing office environment experience to support areas across the business including Manufacturing, our Technology Teams and Corporate areas including HR.

Don’t know much about those areas? That’s not a problem, you don’t need an in-depth knowledge of them.

Your transferrable skills of excellent communication skills and working on your own initiative will enable you to provide the critical support they need.

You’ll be open to learning new things and getting involved in a variety of teams and tasks.

No two days will be the same, one day you could be representing the department at a meeting to ensure everyone is kept up to date on changes, the next you could be maintaining the department documentation to ensure they’re on track to their deadlines.  

Whatever your role here, you will be enabling the UK Government to produce reliable and totally secure communications to protect national security. It doesn’t get much more important than that does it?!

More About You

You’ll already have:

• Experience of working in an administrative role in a busy team
• The ability to work on your own initiative, taking a logical approach to problem solving
• Confidence using Microsoft Office  
• Excellent communication skills, written and verbal

To strengthen your application, it would be beneficial if you have one or more of the following (but these are not essential):

• Experience of working with sensitive information
• Experience of streamlining processes, ensuring teams work as efficiently as possible
• Experience managing multiple tasks with a variety of deadlines

Your Personal Skills

You will be the type of person who:

• Enjoys working in a busy team, supporting each other to achieve goals
• Is composed in a fast paced environment with constantly changing priorities, and will be able to exercise confidentiality and discretion
• Will be enthusiastic and well organised, taking pride in delivering the best possible service
• Has he ability to see a task through from the beginning to the end, with a good eye for detail and strong customer service skills
• Has excellent communication and networking skills. You will also enjoy talking to others to find out more about what they needs and how you can help them
• Enjoys working with a variety of people, sharing ideas about how to get the results you need.
 
Putting your skills to use

Using your diverse range of skills within Business Support, you will:

• Contribute to the effective application and development of procedures adhering to timescales which enable the required day to day activity to be completed
• Provide specialist guidance in response to customer/stakeholder requirements
• Take responsibility for providing solutions to customer/ stakeholder problems ensuring that the departments resources are applied efficiently in doing so
• Represent the department at events, activities or meetings across or outside of the organisation
• As directed by your line manager supervise the work of less experienced staff including:
    o Taking responsibility for the quality of their work
    o Assisting their delivery to schedule and cost targets
    o Supporting their development through mentoring or coaching
• Organise and manage the teams working environment to ensure that everyone is able to operate and deliver effectively, dealing with routine matters on the teams behalf.
• Maintain awareness of relevant legislation, policy and best practice and be able to communicate these to others.
• Support the production of relevant team, department and business reports
• Maintain team and department documentation and records
• Support the team in completing standardised business processes
• Responding to customer/stakeholder requirements (face to face, in writing or over the phone) in an efficient and effective manner, seeking guidance where answers are not covered by process and procedure.
• Complete tasks to agreed quality, time and cost objectives, informing managers of progress and communicating risks appropriately.

We have roles available in a variety of teams including:

• Manufacturing

The manufacturing team provides responsive delivery to a wide range of customers and as a business support assistant in this area your role will be to assist with ensuring the right skills, processes and facilities are maintained, developed and available to deliver to meet our customers demands now and in the future.  You will support the leadership team, providing diary support, departmental administration and coordination.

• Technology Teams

As a business support assistant in a technology team you will assist the teams responsible for looking at innovation, near future technology and current delivery. You will assist the leadership with diary management, administration and other tasks including planning for visits and events.  

• HR

You would be supporting a busy HR department providing support and diary management to the senior team. In this role you will provide support for the team to deliver efficient advice on people policy and procedure, ensuring compliance with employment law and good practice. You will also be involved in supporting information and data for business reports in support of decision makers. Building relationships will be integral to the role and you may be expected to travel to customers within the UK.

Consideration will be given to any preferences on teams but placement will be dependent on business priorities and skills match on joining.


What we Offer

Now that we’ve explained a bit about what you will we be doing, here’s what we can offer you:

• 25 days annual leave, rising to 30 after 5 years’ service.
• 8 Bank Holiday days off in addition to your annual leave.
• 2 ½ additional days leave (set dates through the year).
• Paid overtime or TOIL.  Your salary is for your contracted hours.  If you work more, and sometimes it’s needed, we believe you should be rewarded for that.
• Training.  Lots and lots of training.  This can be anything from a ½ day internal course to a distant learning degree.  If it’s relevant to your career, we will aim to support you.
• Pension.  Our Pension scheme is Alpha.  It’s competitive.
• Sports & Social Society.  Whether its classis cars or baking, golf or crafting, we have a society for you.
• On site nursery (subject to availability).
• 3 days paid leave a year to support a registered charity of your choice.
• Free parking
• Free onsite gym, open 24 hours a day
• Affinity Groups – whether you are disabled, LGBTQ and/or from an Ethnic Minority.  We provide an inclusive environment and support for everyone.

About HMGCC

We’re HMGCC, Her Majesty’s Government Communications Centre. You may not have heard of us before. It’s OK, we’re used to it! That’s because our customers are other UK Government Departments. Using our collective expertise, we develop communication systems for our customers that are innovative, reliable and totally secure to protect national security at home and overseas.

We invest in our people, not only with training but also support throughout your career with us; to allow you to reach your full potential at work, as well as enjoy the work/life balance many aspire to.

To find out more about us and if we’re right for you, please click here.
 

Equal Opportunities

Inclusion & Diversity really matters to us. It's not just about numbers or visible differences.

HMGCC are committed to providing equal opportunities and encourage applications from candidates of all backgrounds, ethnicities, gender identities, sexual orientations, and those with disabilities or who are neurodiverse.

We’re not looking for any one type of person. We’re looking for talent from all different backgrounds to join our organisation, where we genuinely respect and value each other's differences, as well as our similarities. It makes us even better at what we do.

HMGCC is proud to hold the status of Disability Confident Employer. In line with this, we offer the Disability Confident - Offer of Interview. To find out more and how you can apply under this scheme, please click here.

Apply now

Discover more and apply by clicking below.  

Our Recruitment Team will process your application once the role has closed and everyone will get a response.

Please note dependent on the recruitment requirements, we withhold the right to bring forward the closing date for this role from the original closing date.

This Program / Vacancy is closed to applications.